Privacy Policy – Trust Membership & Governors

Foundation Trust status gives us greater freedom to provide services in the most effective and practical way possible. We also have opportunities to borrow money to invest in improving services that meet local needs. However, we still have to meet national quality standards and be inspected in the same way as other hospitals.

As a Foundation Trust, we are required to have a sufficient and representative Membership and a Council of Governors. This comprises of both public and staff members.

Being a member is an ideal way of finding out about all the excellent work we do here at University Hospitals or Derby and Burton NHS Foundation Trust (the Trust) and gives you the chance to express your views on our services and any changes we plan to make to them. We currently have over 9,000 Foundation Trust members who can all play a part in our future.

Through our members and the Council of Governors, we listen and respond to the views of local people, patients and staff.

The type of information the Trust may hold about its membership and Governors:

  • Person Identifiable data – name, date of birth, gender, ethnicity
  • Contact details – address, telephone number, email address

By providing the Trust with your contact details, you are consenting to the Trust using these details as a means of communicating with you.

In addition - Governors only:

  • Next of kin details
  • Bank account (for payment of expenses)
  • Vehicle details (for car parking & expenses)
  • DBS information (restricted)

In order to assist us with keeping accurate information about you please tell us if your personal details change i.e address, telephone number, so that we can update your details.

Use of your data

The law requires us to identify a ‘lawful basis’ for processing your data. The lawful basis for the above processing is Public Task: the processing is necessary for us to perform a task in the public interest or for official functions, and the task or function has a clear basis in law.

Your information will only be held and used for the purposes of Membership and Governor requirements and activities.

We will use your information to contact you to keep you informed of what is happening within the Trust, send you our Your Hospitals magazines and inform you of forthcoming elections for governors, providing you with the opportunity to vote.

We will retain your information in line with the Department of Health Retention Schedule. Click here for more details.

If you wish to discuss any other issues regarding your data the contact details are:

  • Mrs Anne Woodhouse, Data Protection Officer
  • Post – Information Governance Office, Ground Floor, Geoffrey Hodges Wing (Room 5122), University Hospitals of Derby and Burton NHS Foundation Trust, Queen’s Hospital’s, Belvedere Road, Burton upon Trent, Staffordshire DE13 0RB

Email -

If you are still unhappy with the outcome of your enquiry you can write to:  The Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

Telephone: 01625 545700 or email:

Notification of Changes

The Trust may change the terms of this Privacy Policy from time to time. If we do so, those changes will be posted here so please check the Privacy Policy occasionally. By continuing to use our services and our website you will be deemed to have accepted such changes.

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