Declarations of interest

Declarations of interest

NHS employees are required to be impartial and honest in the conduct of their business and remain above suspicion.  It is also the responsibility of all staff to ensure that they are not placed in a position which risks or appears to risk conflict between their private interest and NHS duties.

On 1 June 2017, NHS England (NHSE) introduced new guidance on the recording and reporting of interests, gifts and hospitality.  They published a model policy which the Trust has adopted as its Interests, Gifts and Hospitality Policy (see link below). All staff should familiarise themselves with this policy and follow it.

Click here to view the policy

The following interests are required to be declared by all members of staff.  Declaration of Interest(s) Forms/Gifts and Hospitality Form are available at Appendix 1, Appendix 2 and Appendix 3 of the Trust’s Interests, Gifts and Hospitality Policy.

  • Gifts

Staff should not accept gifts that may affect, or be seen to affect, their professional judgement.  Please refer to Section 9.1 in the Trust’s Interests, Gifts and Hospitality Policy.

  • Hospitality

Staff should not ask for or accept hospitality that may affect, or be seen to affect, their professional judgement.  Hospitality must only be accepted when there is a legitimate business reason and it is proportionate to the nature and purpose of the event.   Please refer to Section 9.2 in the Trust’s Interests, Gifts and Hospitality Policy.

  • Outside Employment

To identify any potential conflicts of interest, staff should declare to their line manager, via a declaration of interest form, any existing outside employment on appointment and any new outside employment when it arises.  Please refer to Section 9.3 in the Trust’s Interests, Gifts and Hospitality Policy.

  • Shareholdings and other ownership issues

Staff should declare, as a minimum, any shareholdings and other ownership interests in any publicly listed, private or not-for-profit company, business, partnership or consultancy which is doing, or might be reasonably expected to do, business with the Trust.  Please refer to Section 9.4 in the Trust’s Interests, Gifts and Hospitality Policy.

  • Patents

Staff should declare patents and other intellectual property rights they hold (either individually, or by virtue of their association with a commercial or other organisation), including where applications to protect have started or are ongoing, which are, or might be reasonably expected to be, related to items to be procured or used by the Trust.  Please refer to Section 9.5 in the Trust’s Interests, Gifts and Hospitality Policy.

  • Loyalty interests

Loyalty interests should be declared by staff involved in decision making.   Please refer to Section 9.6 in the Trust’s Interests, Gifts and Hospitality Policy.

  • Donations

Donations made by suppliers or bodies seeking to do business with the Trust should be treated with caution and not routinely accepted.  In exceptional circumstances they may be accepted but should always be declared.  A clear reason should be recorded as to why it was deemed acceptable, alongside the actual or estimated value.   Please refer to Section 9.7 in the Trust’s Interests, Gifts and Hospitality Policy.

  • Sponsored events

Sponsorship of events by appropriate external bodies will only be approved if a reasonable person would conclude that the event will result in clear benefit to the Trust and the NHS.  Please refer to Section 9.8 in the Trust’s Interests, Gifts and Hospitality Policy.

  • Sponsored research

Funding sources for research purposes must be transparent.  Please refer to Section 9.9 in the Trust’s Interests, Gifts and Hospitality Policy.

  • Sponsored posts

External sponsorship of a post requires prior approval from the Trust.  Please refer to Section 9.10 in the Trust’s Interests, Gifts and Hospitality Policy.

  • Commercial sponsorship for courses, seminars and events

Trust employees should not actively seek commercial sponsorship from private sector organisations.  Please refer to Section 9.11 in the Trust’s Interests, Gifts and Hospitality Policy.

  • Sponsorship for other foreign travel

Foreign visits require the approval of the Chief Executive who will report foreign travel to the Board of Directors on a quarterly basis in arrears.  Please refer to Section 9.12 in the Trust’s Interests, Gifts and Hospitality Policy.

  • Clinical private practice

Clinical staff should declare all private practice on appointment, and/or any new private practice when it arises.  Please refer to Section 9.13 in the Trust’s Interests, Gifts and Hospitality Policy 

To comply with NHSE’s new guidance, decision making staff will be prompted annually to review declarations they have made and, as appropriate, update them or make a nil return.

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